Dates & Deadlines

Where everything goes according to plan

Actively planning and preparing your participation? This section is for you. Here you will find useful links and a wealth of information including the important dates to keep in mind and the technical information for your stand construction.

This page is currently being updated and brought up to date. Further information concerning #SCCON25 will follow soon.

Date	Topic	Package	Description	Info	Contact
until January 31	Early Bird 2025		Benefit from our Early Bird Discount. All exhibitors will be placed according to the principle "first come - first served".	Exhibitor Portal Download Factsheet Packages (PDF, 2.8 MB)	SCCON Team
from April	Your company profile	All Partners	The onboarding phase for partners is expected to start in April. Update your company profile and add videos, products, job offers and contact persons.	Your Digital Presence Download Onboarding Guide (PDF, 2.0 MB)	Support Team
until April 30	Free cancellation	All Partners	You have the possibility to cancel your booking free of charge until April 30.		SCCON Team
beginning of May	Advertising opportunities	All Partners	A wide range of striking advertising spaces as well as creative sponsoring, branding and promotion opportunities on the exhibition site and online.	Advertising Shop Download Advertising Portfolio (PDF, 3.8 MB)	Support Team
from mid-May	Exhibitor Shop	All Partners	The order phase of the Exhibitor Shop is expected to begin in mid-May.	Exhibitor Shop	SCCON Team
until June 30	Closing date for registration	All Partners	The official closing date for registration June 30. Please register in time in order to ensure best places for your company.	Exhibitor Portal Download Factsheet Packages (PDF, 2.8 MB)	SCCON Team
beginning of June	Plan your stand	Basic Packages including stand construction (S, M & L)	Our stand construction company will approach you to discuss stand details.	The easy way to your basic stand in hub27 (PDF, 1.6 MB) Stand construction & regulations	SCCON Team
end-July	Placement proposals	All Partners	By the end of July, we will inform you by e-mail that your specific placement proposal is ready for viewing and confirmation in our exhibitor portal.	Exhibitor Portal	SCCON Team
end-July	Down payment invoice	All Partners	The down payment invoice for the package price or stand rental and the services booked up to that point will be sent after your confirmation of the placement proposal.		SCCON Team
from August 15	Meeting Area	All Partners	Are you looking for a closed room at the event for short, confidential discussions in a small group? Then our Meeting Area is just right for you!	Book a meeting space	SCCON Team
until August 15	Submitting the stand construction details for official approval	Exhibitors with own stand construction	Once you have approved the placement proposal, you can contact your stand constructor. Please note our technical regulations. For complex stand constructions (e.g. double storeys), we recommend that you send a stand sketch by e-mail (Apply for approval). This should be done at least six weeks before the event.	To the regulations (PDF, 473.3 kB) Stand construction & regulations	Apply for approval
from August 27	VisiFair: Entrance to the exhibition grounds for set-up and dismantling	Exhibitors with own stand construction	Entry to the exhibition grounds for set-up and dismantling is only possible with registration and booking of a loading zone! You can make the booking in our booking portal VisiFair.	Traffic Guide (PDF, 140.2 kB) Traffic and logistics	Traffic Team
until August 31	Registration deadline for your co-exhibitors	All Partners	Later registrations are gladly accepted. However, co-exhibitors can then only be included in the electronic media.	Exhibitor Portal	SCCON Team
until August 31	Ordering services in the Exhibitor Shop	All Partners	Please order well in advance - orders for electrical installations, event equipment, furniture, catering etc. should be received at least four weeks before the event. Late orders are subject to a 20% surcharge.	Exhibitor Shop Catering Shop	SCCON Team
until August 31	Frequency use	All Partners	As soon as technical support is used (e.g. microphones, cameras, radios, presenters for PPT or a live music act), frequencies are used: To ensure that the event runs smoothly and safely, we need the details of your frequency usage.		SCCON Team
beginning of September	Exhibitor pass codes	All Partners	You will receive your number of free exhibitor pass codes according to your stand size or partner package from us by email.		SCCON Team
until September 9	Registration deadline for Expo Highlights	All Partners	Information from exhibitors on innovations and trends is of great interest to visitors and the trade media and trade media even before the event. This is why, as in previous years, we publish "Expo highlights" on our website.	Registration Expo Highlights	Press Team
until September 15	Exhibitor Events	All Partners	Please note that events at the stand are subject to registration. You can register your exhibitor event starting mid-August. For events requested after the registration deadline, publication in the program cannot be guaranteed.	Event registration	SCCON Team
until September 27	Job offers	All Partners	Please maintain your job offers in your Conent Manager Link by September, 27th in order for them to be published on the Digital Jobwall.	Your Digital Presence Download Onboarding Guide (PDF, 2.0 MB)	Support Team
September 27 from 7.00 a.m.	Start of stand construction	Exhibitors in Hall 25 and hub27	Please note the traffic guide for the entry times to the exhibition grounds!	Traffic Guide (PDF, 140.2 kB) Traffic and logistics Stand construction & regulations	SCCON Team
September 29 until 10.00 p.m.	End of stand construction	Exhibitors in Hall 25 and hub27	From 03.00 pm onwards decorative stand construction only! Please note the traffic guide for the entry times to the exhibition grounds!	Traffic Guide (PDF, 140.2 kB) Traffic and logistics Stand construction & regulations	SCCON Team
September 30 - October 2	Smart Country Convention 2025	All Partners	To ensure that set-up and dismantling traffic on the site runs as smoothly as possible, please observe all applicable entry and security regulations in the traffic guide.	Traffic Guide (PDF, 140.2 kB) Traffic and logistics Stand construction & regulations	SCCON Team
October 2 from 6.00 p.m.	Start of dismantling	Exhibitors in Hall 25 and hub27	Please note: Each exhibitor is obliged to set up his stand during the visitor opening hours from 9 a.m. to 6 p.m. and to staff it with qualified personnel. Dismantling of the stand on Thursday, October 2 before 6 p.m. is not permitted.	Traffic Guide (PDF, 140.2 kB) Traffic and logistics Stand construction & regulations	SCCON Team
October 5 until 10.00 p.m.	End of dismantling	Exhibitors in Hall 25 and hub27	Please also note the traffic guide for the entry times to the site!	Traffic Guide (PDF, 140.2 kB) Traffic and logistics Stand construction & regulations	SCCON Team